This tool substitutes small phrases typed in with larger text saving a lot of typing work.
In a business, quite often communications and other documents use a lot of standard text. One could define much smaller phrases that will be expanded by this tool and inserted into the document being created. A large amount of document creation thus can be speeded up easily with this tool. The text that is to be inserted could be very large. As long as the trigger phrases are unique, there should not be any problem. The trick is to use such a character combination that would not create confusion with a proper word to be used. Another useful feature is that the tool will offer multiple choices depending on the number of characters entered. This even saves time in typing the key phrase. When such suggestions appear, you just select the appropriate one saving time further.
Keyboard shortcuts could be used. In such a case you do not even need to remember the keys. To keep things organized, you can arrange these definitions in different groups so that finding these, changing the key phrase and the expansions could be quite easy. This is a good option for medical practitioners and usually more accurate than dictation. The way this is to be used is in simple steps. Create a definition for the key phrase, type the detailed expansion. The key phrase and the long text get saved as a definition. Auto-complete and suggestion work well and help you pick the text easily. This is a very good tool and fits the purpose very well.